Administrative Coordinator

Employment type: Permanent Full Time

Location: Saskatoon — HQC Office (onsite)

Hours of work: 37.5 hours/week

Position Pay Band: $60,786.90 — $79,023.48

To apply: Please submit your cover letter and resume to hr@hqc.sk.ca.

This posting will remain open until filled.

Full job description: Please find more details about the position here.

Administrative Coordinator

We’re looking for a truly exceptional Administrative Coordinator — someone who brings solid administrative experience, thrives in a team-based environment, and is equally comfortable with day-to-day coordination and improving how things are done.

This role supports multiple leaders with different working styles and priorities, so adaptability, reliability, and strong judgement are essential. If you’re someone who enjoys structure and improvement, routine and problem-solving, this might be your sweet spot.

What makes this role unique? We’re looking for a bit of a unicorn:

• Someone who is comfortable and dependable when it comes to repetitive, detail-oriented, and entry-level administrative tasks, and
• Someone who is also curious, proactive, and confident enough to identify gaps, improve processes, document better ways of working, and propose new administrative procedures.

What you’ll do

Leadership, Calendar, & Meeting Support

• Manage and support calendars for multiple leaders with different leadership and working styles, ensuring effective prioritization and coordination.
• Coordinate meetings and events end-to-end, including scheduling, logistics, venue booking, catering, and communication with participants.
• Prepare agendas, capture minutes, track action items, and distribute documentation.
• Create, maintain, and improve meeting and event work standards.

Travel & Logistics

• Plan and coordinate travel arrangements for staff and leaders, including transportation, accommodations, and itineraries.
• Maintain organized records related to meetings, events, and travel.

People & HR Administrative Support

• Support HR administrative tasks such as scheduling interviews, maintaining employee records, tracking onboarding materials, and coordinating staff communications.
• Assist with planning and supporting staff workshops, team-building activities, and internal training sessions.

Collaboration & Continuous Improvement

• Work closely with teams across the organization to collect information, follow up on tasks, and support internal initiatives.
• Maintain organized digital and physical filing systems.
• Identify opportunities to improve administrative processes and help document and standardize better ways of working.
• Communicate professionally and effectively with internal stakeholders, vendors, and external partners.
• Other related duties, as assigned.

What We’re Looking For

Experience & Skills

• Previous administrative experience supporting multiple leaders, ideally with varying communication styles, priorities, and expectations.
• Proven ability to manage competing priorities while remaining calm, organized, and reliable.
• Strong proficiency with Microsoft tools, including Outlook, Word, Excel, Microsoft Forms, and other related applications.
• Experience documenting processes, creating templates, or improving administrative workflows is a strong asset.

How You Work

• A team player who enjoys collaborating and contributing to a positive, supportive work environment.
• Reliable, adaptable, and flexible — especially when priorities shift.
• Comfortable working independently and taking initiative without needing constant direction.
• A “go-getter” mindset: you see what needs to be done and step in to help.
• Detail-oriented, organized, and thoughtful in your work.

Why This Role Matters

This role is foundational to how our organization functions from day to day. You’ll be a trusted partner to leaders and teams, helping create clarity, consistency, and better experiences for staff — while also shaping how administrative work evolves over time.

Interview Process

HQC’s interview process integrates a phased approach to provide equitable opportunities for each candidate and ensure the best fit.  

Applications will remain open until we find the right candidate. 

The interview and hiring process for the successful candidate can take up to 6+ weeks after your application and include a(n):  

• Informal coffee chat at Innovation Place 
• Required skill test
• Formal interview at Innovation Place 
• Reference and security checks 
• Official employment offer 

We’re committed to ensuring all candidates have an inclusive and accessible experience during interviews and at HQC. If you have any specific accessibility needs or require accommodations, please don’t hesitate to reach out to use, and we’ll be happy to assist. 

How to Apply

If you have a passion for learning and enjoy variety in the work you do, then we want to hear from you! Please submit your resume and a cover letter detailing your qualifications and why you are interested in joining our team to hr@hqc.sk.ca  We look forward to reviewing your application.

The Saskatchewan Health Quality Council (HQC) is committed to equity and diversity in our workforce. We support inclusion in our learning and work environments and strive to have a workforce that is representative of the population we serve.

We encourage candidates not to screen themselves out. Strong candidates that do not fully meet the requirements may be considered.